Grace Church in the Mountains - Waynesville, NC
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      • Application for Rent/Use of Facilities
      • Application for Fundraising Activity Event
      • Check Request Reimbursement Form
  • Home
  • Worship
    • Worship & Formation
    • What to Expect
    • Sermons
    • Serving on Sundays
    • Who we are >
      • Message from the Rector
      • About Us
      • Staff
      • Vestry >
        • Annual Meeting
        • Missional Priorities
        • Communication Guidelines
        • By-Laws
        • Minutes
    • Photo Galleries >
      • 2022 Parish Picnic
      • Summer Small Groups 2022
      • Confirmation-Parish Picnic 2021 Gallery
      • Parish Fair 2021
      • Sundaes on Saturday
      • Fresh Air Fellowship Cataloochee
      • 2020 Picnic & Baptisms Gallery
    • Calendar
    • Daily Office
  • Serve
    • Congregational Care
    • Outreach >
      • Food Pantry >
        • Food Pantry Hours
      • Parish Fair
      • Grace Giving Garden
    • Creation Care Ministry
    • Memorial Garden >
      • Pet Wall
    • Daughters of the King
    • Marthas
    • Buildings and Grounds
    • Resources
  • Learn
    • Teach Us To Pray >
      • Centering Prayer
      • Prayer of the Imagination
      • Jesus Prayer
      • The Examen
      • Lectio Devina
      • Body Prayer
      • Prayerful Art
    • Formation >
      • Episcopal Church 101
      • Resources
    • Children & Youth >
      • Nursery
      • Children
      • Youth Group
  • Give
    • Ways to Give
    • Give Online
    • Stewardship Statement
    • Annual Giving >
      • Pledge to Weaving Grace Together (Treasure)
      • Pledge to Weaving Grace Together (Time & Talent )
    • The Science of Generosity
    • Legacy of Grace Endowment
    • Stock Donations
  • Music
  • Resources
    • Addiction Recover Resources
    • Community Conversations about Suicide
    • Connect with us Online
    • Parish Program Planning Checklist
    • Forms >
      • Advent 2022 Quiet Day RSVP
      • Coffee Hour Sign up
      • Prayer Requests
      • Altar Flower Order Form
      • Nametag Order Form
      • Membership Database Information Form
      • Nursery/Sunday School Registration
      • Application for Rent/Use of Facilities
      • Application for Fundraising Activity Event
      • Check Request Reimbursement Form

Planning a Program at Grace?  This guide will help you....

If you are developing a program for Grace Church, please use the following steps as a guide to schedule and promote your event:
Six months out
  1. Develop/create your program content.  
How does it relate to our mission focus: “Celebrating that Christ is all and in all by Seeking, Inviting, Belonging, Serving, & Reverencing God’s Creation”?

  1. Contact and confirm those people who need to be involved.  
Be mindful of the gifts and talents of those who are newer to the community.  Are there some folks who might be willing to be involved if they are asked directly? 

  1. If there will be expenses, be sure to contact the appropriate Standing Committee to let them know what to expect.  They will confirm if their budget can/cannot support the proposed program.

  1. If a meal or refreshments are part of the program, be sure to recruit a kitchen team that will setup and cleanup. 
Be sure to ask someone who is knowledgeable about using the sterilizer to be on the team.

Five Months out
  1. Have several possible dates in mind.  
Does this program fit particularly well in a season of the Church Year, such as Advent (preparation, waiting, beginnings / endings), Christmas (God made flesh), Epiphany (revelation of Christ to the world), Lent (preparation for new life in Christ through baptism, recognizing blocks that prohibit the abundant life God wants for us), Eastertide (new life, new creation, defeat of death), Pentecost and Ordinary Time (forming and sustaining community focused on following Jesus, discipleship in daily life, the long green growing time and creation care)?

  1. Check the church calendar for any conflicting activities already scheduled and to see what spaces are already booked.   
The calendar is available on the front-page of our website (www.gracewaynesville.com) near the bottom under Quick Links.

  1. Consult with Parish Programs Standing Committee for feedback and assistance with scheduling.  Upon the consent and support of the SC, ask the Grace office to schedule event on the Grace calendar.  
Parish Programs will add to the Planning Calendar.

Two months out
  1. Send Grace office a short blurb/paragraph to be used to promote your event; be sure to include any information on if RSVPs are needed and who to contact to keep RSVP list; photos/illustrations; etc. We tend to publicize things about a month out.  Primarily we publicize through bulletin announcements and weekly eNews.  

  1. Keep in mind these programming deadlines for the most important seasons of the Church Year:  
By Sept 1, we have planned Advent, Christmas and Epiphany.
By Dec 1, we have planned Lent and Easter.
By April 1, we have planned the summer.
By June 1, we have planned the fall.

After the conclusion of the program/event
  1. Anyone who made purchases for the event must submit their receipts to be reimbursed.  Fill out a “Check Request/Reimbursement Form,” staple receipts to the back, and turn into the church Administrator. Forms can be found in a file folder, located in the plastic mail box on the wall, to the left of the office window.   

Or use the online form available here:  https://www.gracewaynesville.com/check-request-reimbursement-form.html

​
 Worship Times
Sunday

8:00am in person and live stream
9:15am Adult formation in person and on Zoom
10:30am in person
Children's Sunday- 1st Sundays @ 10:30 am
​Taize Service - 1st Sundays @ 7:00 pm


Wednesday
12:00 pm Eucharist + Healing Service
Grace Church in the Mountains
394 N. Haywood Street, Waynesville, North Carolina 28786 • Phone: (828) 456-6029   Email: admin@gracewaynesville.com
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